The Healthroster system is used to gather Time and Attendance (T&A) data, as well as automatically rostering some staff and providing a tool to manage Bank Staff. The data collected in Healthroster is extracted and then transferred into ESR (our workforce and payroll system) for payment.
The Healthroster System is divided into the following separate areas:
| System name | Information | Contact name |
|---|---|---|
| Healthroster - Manager | Used to collect time and attendance data for all staff (we used to use a nominal roll to collect this data). | Managed by Aimee Jewell, Healthroster Manager |
| Healthroster - Loop |
The new home for Employee Online - manage all aspects of your rosters and working life with a brand new app.
Where staff book annual leave. Rostered staff can see their future rostered shifts. Workers signed up for the Trust Bank can book to work available shifts. |
Managed by Aimee Jewell, Healthroster Manager |
| Healthroster - Employee Online (EOL) | Replaced by Loop from 14th October 2024. | Managed by Aimee Jewell, Healthroster Manager |
| EASY Expenses | EASY Expenses – where staff claim back any expenses incurred whilst carrying out their roles. | Managed by Aimee Jewell, Healthroster Manager |
| Bank Staff | Used to book temporary staff into vacant shifts. | Managed by Jenny Williams, Temporary Staffing Manager |
From October 2024, Employee Online has been replaced with Loop. Please see below under 'Using Loop' for instructions on how to sign up and access Loop.
Please click here to access Employee Online (this link is accessible from home, on a tablet, phone, etc.).
Medical & Dental Terms & Conditions:
Local Terms & Conditions - Please contact Pay Services if you are employed on Local T&Cs and have a pay query
Loop is a new app which has replaced Employee Online. Loop allows you to -
If preferred, Loop is also accessible via a webpage link here.
Please follow the simple steps below:
When you hit sign in and can’t remember your password, click the ‘Don’t Remember Your Password’.
You can then set reset your password via your personal e-mail or phone number.
Please click here to access Allocate Loop via your web browser.
AfC Terms & Conditions of Service
The Absence tab in ESR will allow you to view absences transferred to your record from the Healthroster system. To see the details of each absence click the show link in the details column. This will display information including absence category and times.
Please Note: sickness is recorded in calendar days and not working days. If you work Monday, Tuesday, Wednesday, and you are away from work from Monday 8th and don’t return to work until Wednesday 17th for example, then your record will show 9 calendar days absence, despite you having been away from work for only 5 working days. This is in line with both statutory regulations and AfC Terms and Conditions of service.
Annual Leave entitlements shown in ESR include Bank Holidays.
Annual Leave is always recorded in hours.